Privacy Policy

Ace Constructions Ltd (“we”, “our”, “us”) operates this mobile application (the “App”) for use by invited users to record and update the condition of fire doors within buildings. The App is intended solely for professional use in the United Kingdom and is distributed privately via the Apple App Store (including Apple’s business distribution options, where applicable).

Information We Collect Through the App

The App is designed for professional use and collects only the information necessary for account management and inspection tracking. In particular, the App may collect and store:

• Username and password: Each invited user is assigned a username and password to access the App. The username is stored in cleartext; the password is stored only as a hashed value for authentication.
• User ID: When a user updates a record (for example, after inspecting a door), the App stores a user ID linked to the username to record who made the update.
• Photographs: Users may be able to take and upload photographs of doors as part of the inspection record. These photographs are intended only to document the inspection task and are not intended to include personal images or to identify individuals.

The App does not collect location data for tracking, does not use data for advertising purposes, and does not track users across other apps or websites.

Information We Hold Outside the App

Outside of the App, we may hold limited personal information about invited users, specifically:

• Name
• Company and job title
• Apple ID or App Store account email address (for invitation or distribution purposes, where applicable)
• Work email address (if known from business correspondence)

This information is kept securely and used solely to manage App access and related communication.

How We Use This Information

We use the information described above only for the following purposes:

• Managing and validating user access to the App.
• Recording which user performed specific inspection updates.
• Communicating with users about App usage, maintenance, or support matters.

We do not sell, rent, or share this information with third parties for marketing or advertising. We only disclose information where necessary to provide our services, to comply with legal or regulatory obligations, or with your explicit consent.

Data Security

We employ appropriate technical and organisational measures to protect the information we hold, including the hashing of passwords, restricted access controls, and secure storage environments.

Apple may process certain metadata related to the use of the App (such as downloads, crash reports, and diagnostics) in accordance with Apple’s own terms and privacy policy. You can review Apple’s privacy practices in the privacy documentation provided on Apple’s website or in your device settings.

Data Retention

We retain account and inspection data for as long as necessary to support our operational and compliance requirements for building safety documentation and related business activities, and as required by applicable laws and regulations. Where data is no longer required, we will delete or anonymise it.

Data Location

This App and all related data are intended for use and storage within the United Kingdom only. If any data is processed or stored outside the United Kingdom, we will ensure that appropriate safeguards are in place in accordance with applicable data protection laws.

Legal Basis and Your Rights

We process personal information primarily on the basis of our legitimate interests in providing and maintaining the App and meeting our contractual and regulatory obligations related to building safety. In some cases, we may also rely on your consent or on the performance of a contract with your employer or organisation.

Under applicable UK data protection laws, users may contact us to:

• Request access to the personal information we hold about them.
• Request correction of inaccurate personal information.
• Request deletion of personal information where it is no longer needed or where processing is based on consent.
• Object to or request restriction of certain types of processing, where applicable.

We may need to retain certain information where required by law or for legitimate business purposes, even if you request deletion.

Contact Us

If you have any questions about this Privacy Policy, the App, or our data handling practices, or if you wish to exercise your data protection rights, please contact:

Ace Constructions Ltd
Email: dev@aceconstructions.co.uk
Address: Unit 57, Hillgrove Business Park, Nazeing Road, Nazeing, Waltham Abbey, EN9 2HB, United Kingdom

Changes to This Privacy Policy

We may update this Privacy Policy from time to time, for example to reflect changes to the App, to our practices, or to applicable laws and regulations. Any changes will be posted on this page with an updated effective date. Where required by law, we will notify you of material changes. Your continued use of the App after changes are made will constitute your acknowledgement of the updated Privacy Policy.